Tally ERP 9 and Tally Prime Shortcut Keys (2025) – Download Free PDF Guide

If you use Tally ERP 9 or Tally Prime, you must have noticed that doing small tasks — like opening vouchers, printing reports, or switching ledgers — again and again using the mouse takes time.
So today we’ll learn all Tally ERP 9 and Tally Prime shortcut keys (2025), understand why they’re useful, and download the free shortcut keys PDF for offline use.

Why Shortcut Keys Are Important in Tally

Shortcut keys help you work faster, especially if you use Tally every day for accounting entries, GST filing, or reports.
Instead of clicking menus manually, you can open any screen instantly just by pressing a few keys.
Using these shortcuts regularly saves 30–40% of your time — especially when you’re handling vouchers, ledgers, or generating invoices for clients.

Tally ERP 9 Shortcut Keys (2025)

Let’s start with Tally ERP 9, which is still used by many businesses for accounting and GST billing.

1. Navigational Shortcut Keys (Move Fast Inside Tally)

These shortcuts are used the most when you’re switching between companies, changing dates, or moving to different menu options.

Shortcut	Function	Why & Where Used
F1	Select or open company	Used daily when you start Tally to open your company data.
F2	Change date	Helps you quickly jump to another date without closing screen.
F3	Company Info	Commonly used to switch between companies if you handle multiple clients.
F11	Company Features	Used when you enable features like GST, TDS, or Payroll.
F12	Configuration	Important for advanced users to customize invoice display or data settings.
ESC	Exit or go back	Used all the time to exit from reports or voucher screens.
Ctrl + N	Open calculator	Very handy when you’re calculating totals during entries.
Ctrl + Q	Quit form without saving	Used when you mistakenly opened a screen or want to exit quickly.
PgUp / PgDn	View previous or next voucher	Saves time while verifying vouchers sequentially.

Why Important: If you’re an accountant working with 100+ vouchers per day, navigation shortcuts make moving between ledgers and screens much faster.

2. Voucher Entry Shortcuts (Daily Accounting Work)

These are the most frequently used keys because every accounting task in Tally involves voucher entries.

Shortcut	Function	Why & Where Used
F4	Open Contra Voucher	Used when you transfer cash from one account to another (e.g., Bank to Cash).
F5	Payment Voucher	Used for every expense entry — rent, salary, bills.
F6	Receipt Voucher	Used to record money received from customers.
F7	Journal Voucher	Helps in adjustment entries, depreciation, or provision.
F8	Sales Voucher	The most used voucher for sales bills and invoices.
F9	Purchase Voucher	Used for recording product or service purchases.
Ctrl + F8	Sales Order	Helps when creating order before final invoice.
Ctrl + F9	Purchase Order	Useful for purchase planning and vendor tracking.
Alt + F5	Debit Note	Used when goods are returned to supplier.
Alt + F6	Credit Note	Used when customers return goods.
Ctrl + F10	Memorandum Voucher	Keeps temporary entries that don’t affect ledgers.
Alt + 2	Duplicate Voucher	Saves time when creating similar entries.
Alt + D	Delete Voucher	Used to remove wrong entries quickly.
Ctrl + A	Save entry	Fast way to confirm any form — every user uses this daily.

Why Important:
If you work as an accountant or data entry operator, you’ll use these shortcuts 90% of the time. They reduce repetitive mouse actions and keep your workflow smooth.

3. Reports and Data Shortcuts (For Analysis & Printing)

Reports are used daily for checking ledgers, trial balance, and financial summaries. These shortcuts help in printing or exporting them instantly.

Shortcut	Function	Why & Where Used
Alt + F1	View report in detail	Used when you want to see item-wise or ledger-wise breakup.
Alt + F2	Change report period	Helpful for viewing data month-wise or yearly.
Alt + P	Print report	Used daily for invoice or ledger printouts.
Alt + E	Export report	Save reports as Excel or PDF for sharing.
Alt + M	Send via email	Used when sending invoice or report directly to client.
Alt + R	Remove a line	Used when removing a specific entry from report.
Alt + U	Retrieve removed line	Useful if you deleted by mistake.
Ctrl + H	Help center	Quickly opens help when you get stuck.
Ctrl + Alt + R	Rewrite company data	Used to fix data corruption issues.

4. Inventory & GST Shortcuts (For Traders & Businesses)

If you’re using Tally for GST billing or stock maintenance, these shortcuts save time in inventory screens.

Shortcut	Function	Why & Where Used
Alt + C	Create new ledger or item	Helps when adding new stock items during billing.
Ctrl + O	Select Godown	Used in stock transfers or branch-wise inventory.
Ctrl + G	Select Group	Used while creating grouped ledgers for expenses.
Alt + V	Open Stock Journal	Used when adjusting stock quantities or values.
Alt + J	Job Work Out Order	For manufacturing units managing work orders.
Alt + W	Job Work In Order	For receiving job work entries.
Ctrl + E	Export returns	Used while exporting GST returns in Excel/XML.
Ctrl + O	Open GST portal	Direct link to file returns or verify data.

Why Important:
For GST filing and stock maintenance, these shortcuts make data export and verification much easier.

5. Commonly Used ERP 9 Shortcuts

Shortcut	Function	Why & Where Used
Ctrl + C	Copy text	Used while copying narration or ledger names.
Ctrl + V	Paste text	Used while editing voucher descriptions.
Ctrl + K	Control Center	Used by admins to manage user access.
Ctrl + H	Help & Support	For troubleshooting or Tally questions.
Ctrl + Alt + F12	Advanced Configuration	Used by experts to set system-wide configurations.
Shift + Enter	Collapse/Expand details	Useful for quick report view.
Enter	Confirm entry	Used every few seconds — basic confirmation key.

Tally Prime Shortcut Keys (2025)

Tally Prime 3.0 is the latest version of Tally ERP 9 with an improved look, simpler navigation, and smoother report generation.
Below are the most important shortcut keys for Tally Prime users.

1. Voucher Shortcuts

Shortcut	Function	Why & Where Used
F4	Contra Voucher	Record internal transfers between cash and bank.
F5	Payment Voucher	Used daily for expense payments.
F6	Receipt Voucher	Record income or received payments.
F7	Journal Voucher	For adjustment or transfer entries.
F8	Sales Voucher	Used for creating GST invoices and bills.
F9	Purchase Voucher	For all purchase transactions.
Alt + F5	Debit Note	Used when returning goods to supplier.
Alt + F6	Credit Note	Used when customer returns goods.
Ctrl + F4	Payroll Voucher	For salary entries in payroll.
Ctrl + F7	Physical Stock	Used for stock audits.
Alt + F9	Receipt Note	Used while receiving goods.
Ctrl + F9	Purchase Order	For creating purchase orders.

Why Important:
Tally Prime users mainly work on sales and purchase vouchers — these shortcuts help in fast billing and order management.

2. Report Shortcuts

Shortcut	Function	Why & Where Used
Alt + F1 / F5	Switch between detailed or condensed reports	Used for better data viewing.
Alt + P	Print report or invoice	Common in daily printing tasks.
Alt + E	Export report	For saving reports in Excel or PDF.
Alt + F12	Filter report data	Used for custom filtering.
Ctrl + F12	Calculate filtered balances	Used by accountants during analysis.
Ctrl + B	Change report view	Useful for comparing balances.
Ctrl + H	Switch report mode	Used to toggle between summary and voucher views.

3. Commonly Used Prime Shortcuts

Shortcut	Function	Why & Where Used
Alt + C	Create master	Create ledger or stock on the go.
Alt + D	Delete voucher	Used while cleaning wrong data.
Alt + T	Hide or show details	Used during report analysis.
Ctrl + U	Show last hidden line	Undo deleted data view.
Ctrl + L	Mark voucher as optional	For testing entries.
Ctrl + T	Post-dated voucher	For scheduled payments.
Ctrl + R	Retrieve narration	Reuse previous entry’s narration.

Download Tally ERP 9 and Tally Prime Shortcut Keys PDF

Want to save all these shortcuts in one place?
You can download the full list of Tally ERP 9 and Tally Prime Shortcut Keys (2025) in PDF format below 👇

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FAQs – Tally ERP 9 & Tally Prime Shortcut Keys

Q1. Why should I use shortcut keys in Tally?

They save time, reduce manual clicks, and help in faster data entry.

Q2. Are shortcut keys the same in ERP 9 and Prime?

Mostly yes, but Prime has a few new report shortcuts.

Q3. Can I create my own shortcut keys?

No, Tally doesn’t allow custom shortcut creation.

Q4. Which shortcut key is most used?

Ctrl + A, because it’s used for saving any entry.

Q5. How to open the calculator in Tally?

Press Ctrl + N — works in both ERP 9 and Prime.